please find the instruction same as the current one which you are doing for my friend. and also refer to the same text book which he shared.Instructions
Now, working on your own, you will get a chance to practice the basic business communication
skills we have covered so far. Use all the techniques learned so far in this course to write a
clear, professional message.
Use the writing process: Think about your audience and their questions/needs, then plan and
write a draft. Then take 30 minutes to 1 hour to revise and proofread, ensuring your work
demonstrates your understanding of the content we’ve covered in the course so far.
In your Word document, include a “header” at the top with the fields your email program creates
for you (To:, From:, Date:, Subject:, CC:, Attachment:). For readability, use a direct opening with
the “Main Idea First”. Also, be concise, and use at least one list (bullets), headings, and white
space as “reader access techniques”.
Include a closing (e.g., “Thank you,” “Sincerely,” “Best regards,”) and your name and
“signature” (usually your name plus your position/department and possibly your contact info
beneath) under your final “action paragraph”.
Task: Write the email asked for on page 162, 6-41 Media Skills: Email
Write the message called for in the situation described, using reader-focused language and a
professional tone. The question text begins: “Assume you are a member of a local volunteer
group of 15 people interested….”
Make up any details necessary, as long as they are consistent with this case; use your own
words and include the relevant details.
Save your document as a Word document and include your name and the assignment number
in the file name. Consider Word’s suggestions for spelling and grammar corrections.
If you want to ensure you use the “direct approach” correctly, you can use this form (below) to
plan your message – but do not hand this plan sheet in, please.
OPTIONAL PLAN SHEET FOR DIRECT MESSAGES
1.
Result = Reader + Purpose: What do I want my reader to do?
I want my reader, who is ____________________________,
to___________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
______
1.
Opening Main Idea: Turn #1 into your opening sentence(s):
1. Details in Middle Paragraphs: What questions will my readers want answered and in
what order? Use a separate paragraph for each main idea.
1.
____________________________________________________________________________
____________________________________________________________________________
________________________________________________________________
2.
____________________________________________________________________________
____________________________________________________________________________
________________________________________________________________
3.
____________________________________________________________________________
____________________________________________________________________________
________________________________________________________________
4.
____________________________________________________________________________
____________________________________________________________________________
________________________________________________________________
1. Ending Paragraphs: Next step? Deadline? Contact Me? Re-State Idea? Other? (be
specific).
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