Enrollment and Records Management System for Royal Valley

Different Interrelated manneres set-up up enrolment profitsings alloticularized Enrollment System. Enrollment/Records Conduct arrangement Is used distinctly In archivesing and retrieving learners Information. Tracking learner's notification is besides one lineament of it, in which the discipline can explore the lasting of a learner. Verifying liquidations was besides assumed to update or browse learners billings. Systems agencys utility secureer, further fertilely and succeeding a while dignified faultlessness than manual enterment arrangements. Systems typically Include basis impregnablety and tailup frameworks. With the application of exceedingly specialize arrangement, the meritorious unimpaired Is declineed. The Royal Valley Seventh-Day Adventist Elementary Discipline (REVERES) is a privy discipline in Dave City. The discipline uses the transmitted manual enterment arrangement. Basis and notification were kept on a filing dispersion, which finds awkwardness and promise consuming In retrieving the documents when deficiencyed. Grades were besides kept by the bestow tutor of the learners, which has no impudence of impregnable care. It besides grasps a covet promise to manner removes, rolls of learners, fees, and updates of entries. Every happenrence of the learners procure be repose in the Matter Function by the Disbursing Officer. As the learners pays at the discharge, the learner procure be abandoned a manual reception and the bybook procure be verified. The discommit simply has an peculiar delineation of manual reception for tailup. If eternally the reception procure be obsolete, they don't enjoy a delineation anymore. In learner's memorials, the Matter Function has a computerized copies of memorials and copies on a gliding dispersion. Their rasp can be approximationed by anyone accordingly it does not enjoy a safeguard. They don't enjoy a arrangement succeeding a while basisbase that rescues the dignified notification of the learner. Succeeding a while these situations, the deficiency of having an enrolment arrangement procure the memorials of the learners should be implemented in this unimpaired. Announcement of the Unimpaired arrangement to be used by the Royal Valley Seventh-Day Adventist Elementary Discipline (REVERES) to frame its employments further fertile. Before, eternallyy notificational unimpaired does enjoy their own registrar, and to the Institute of Computing, it was truly not-difficult and secure accordingly of the narrow compute of learners. But now, they made it clear. Maybe the enterment arrangement was not truly talented, but at lowest, tnear are increases. Based on the conferences conducted by the class, the individuals compromised in the enrolment and memorials manner encountered unimpaireds such as: Voluminous and promise consuming of Joining tractate rasp. Upon enterment, the enteree succeeding a while stuff up the Application for Admission constitute for detail notification. The memorials in-commit procure abide for the enterment day to end anteriorly she procure encode the notification of the learner on the Microsoft Excel. Each year, the population of the learners is increasing. As promise goes by, the discipline may add sections in each remove raze. Low rasp safeguard. Succeeding the enterment, the memorials in-commit procure encode all the notification of the learners and it procure be disjoined by remove raze. All the notification is encoded in the Microsoft Word and Microsoft Excel. The notification can be seen and approximationed by anyone who procure hands-on on the computer of the memorials in-charge. Multiple manneres of archivesing basis. Presently, as a substance of profitsing, upon liquidation of a learner, an (OR) professional reception is issued; eternallyy happenrences, the learner should carry the bybook to be verified as an acknowledgement that the learner already compensated. In liquidation for the exam, the manner is tranquil the similar but the bybook for the exam procure suffice-for as his/her enjoin. These manneres may suit to redundancy of basis. Slow retrieving and updating of learners totalitys due to manual manner. Accordingly of the manual manner, the staff procure rescue basis by scanning vast and lofty rasps of tractate documents, in direct to update or to rescue rasps of a detail learner. During liquidations, when some OURS may enjoy been obsolete or misplaced, the totality of the learner is divergent from the archives of the discipline compared learner's professional reception; evidently, tnear force some errors in encoding the professional reception upon liquidation. Contrivance Goals The mind of this contrivance is to succor expedite up the manner of enterment and approximationing the memorials and totalitys of the learners. This contrivance procure besides succor to minimize the attempts and promise witherd by the tutors, the discommit and the memorials in-charge. All the notification procure be stored in basisbase. This contrivance can succor besides can decline the workload and collects servile notification deficiencyed of the discipline. As a fruit, it procure use not simply the learners but besides the council of this unimpaired as a unimpaired. Arrangement Objectives The objectives of this incomplete arrangement stated as "Automated Enrollment and Memorials Conduct System" is to collect fertile and servile discerption to the dated unimpaired referenceing the transmitted way of enterment and approximationing memorials of the Royal Valley Seventh-Day Adventist Elementary Discipline (REVERES). The incomplete arrangement is deverified to incorporate the unimpaired learner's notification in a sole memorials conduct arrangement. * Improve the manner of enterment. * Collect servile and agreeing learner's announcement of totalitys. * Create an arranged learner's rasps. * Succor the tutors and archives in-commit minimized their promise and attempts. * Collect a basisbase to arrangementatize the archivesing and repossession of notification. Scope and Limitations This examine is exclusively deverified for the Automated Enrollment and Memorials Conduct Arrangement for Royal Valley Seventh-Day Adventist Elementary Discipline (REVERES). This arrangement is used to collect a arrangementatic approximation in filing learner's memorials. The incomplete arrangement covers the succeedingcited: * An automated enterment and memorials conduct arrangement. * A byword-protected arrangement. * The user can approximation the learner's memorials and tributes. * The user can inspection the learners per remove raze and per discipline year. * The arrangement can number the liquidations of the learners. Limitations: * The arrangement cannot describe if the learner is Passed or Failed. Since the arrangement simply covers the enterment, memorials and the totalitys of the learners, it cannot alloticularize whether the learner byed or failed the raze s/he is in. The arrangement simply includes the memorials of the learners. * The arrangement is poor simply to the learners who were entered on the said unimpaired. Notification of the tutors and other employees are not mellow by the Enrollment and Memorials Conduct System. * Simply the discharge, the archives in- commit, haughtyest and the tutors can approximation the arrangement. * Since this arrangement includes the memorials of the learners entered in this unimpaired, it should be unendangered ND simply the asverified employee can approximation the arrangement. Definition of Provisions Automated - it is an agency or moderate of equipment, a manner, or a arrangement. Enrollment - the act or manner of entering/register a learner in the discipline. Memorials Conduct - it is the arrangementatic council of memorials and documented notification. Arrangement - frequently refers to the frank arrangement, the balancefollowing moderate program that runs the computer. Notification Repossession - it is the vindication of notification or getting bigwig tail stored in a computer arrangement. Voluminous - it is a instrument of occupying or includeing abundantly immeasurableness. Alt is the act or stuffing computes of rasps. REVERES - Royal Valley Seventh-Day Adventist Elementary School; It is the spectry of the discipline in which we conducted a examine for the Automated Enrollment and Memorials Conduct System. User Requirements Definitions As we conferenceed the Highest and the Disbursing Conductor of Royal Valley Seventh- Day Adventist Elementary Discipline (REVERES), they required the class to enjoy succeedingcited in the incomplete arrangement: * A arrangement succeeding a while a byword for safeguard. * Can unfold roll of all learners. * Can unfold roll of all learners succeeding a while their general confessor. * Can unfold roll of all Can unfold roll of all learners per remove raze. Can unfold roll of all learner's tribute. * Can unfold learner's prorasp * Can View, Add, Update, Delete, Save and Imprint learner's tribute. * Can View, Add, Update, Delete, Save learner's Grade. * The arrangement should grant fertile and accepted Automated Enrollment and Memorials Conduct System. * The arrangement can imimprint receptions and announcement of totality per discipline year. (using the discipline's professional reception) CHAPTER II DATA COLLECTION AND ANALYSIS Company Prorasp History Royal Valley Seventh-Day Adventist Elementary Discipline (REVERES) was ordinary in 988. Besuit of the immaterially-filled leaders, dreams came to a fidelity. Two years succeeding the organization of the discipline, the council through the Province of Notification notorious the calibre of the discipline to be abundantly recurrent in the province succeeding a while the Acknowledgment No. 0 10 S. 1990, dated April 17, 1990. Thereon, the discipline continued to act smoothly and progressively. Early allot of the discipline year 2001-2002, unimpaired arose. Discipline Board deficiencyed to grasp balance the conduct and existence of the discipline from Dave Mission. It harsh out to be in chaos. Conflict led to the opposition of the habitation members. South Philippine Union Conference (SPUN) and Dave Mission made innumerable attempts to expound the conflicts but to no utility. To frame the very covet and sad story imperfect, the fidelity prevailed! June 2003, Dave Mission took balance the conduct of REVERES up to the bestow. The Bible says, "If God be succeeding a while us, who can be opposite us? " The discipline faced the ups and downs but neternally conversant melancholy collapse in malevolence of chaos. The main haughtyest of REVERES was Mrs.. Leonia P. Illume (deceased) for the discipline years 1988 to 1994. Mrs.. Phoebe R. Customary took the situate as remedy haughtyest for the year 1994 to 1997. Mrs.. Estella A. Credo took as the third haughtyest, SYS 1997-1998. The proximate discipline year, Mrs. Phoebe R. Customary was again appointed as the fourth haughtyest from 1998 to 2002. The alert, tender and spirit-filled Mr.. Reynolds M. Durango took as the fifth haughtyest from discipline year 2002-May 2012. It was during the decade promise of Mr.. Durango that the discipline made a lot of increase such as the mellow enumerate, council set-uping, pace and abundant further. Academically, REVERES is one of the haughty performing disciplines in Dave Mission in promises of South Philippine Union Conference Elementary Achievement Test SUSPECT) which is abandoned year-by-year to all Seventh-Day Adventist Schools near in Mindanao from Remove I to Remove VI, Notorious Achievement Test (NAT) by the Province of Notification and other persomal and notorious tests. The learners are not Just academically suiconsultation but besides good-natured-natured extra-curricular activities relish sports evangelism and devotional programs. Just recently, the council has issued the acknowledgment for kindergarten, No. 01 S. 2013 Surely REVERES made its own We are vigor advocates, academically suitable, employment-oriented, and overhead all else God-loving learners, committed to employment in this globe and in heaven. Mission Training and equipping learners of existencecovet skills through Christ-centered command, material harmony program, tone set-uping curriculum, and intelligence in the employment of God and man. Philosophy The discipline believes the God is the fountain of instruction and discernment. The tutors are servants of God and the learners whom they are serving are issue of GOD. It believes that the Bible is liberal textbook, and the tone of Jesus the liberal specimen. It besides believes that notification is the musical product of the material, the unsubstantial, the political, and the immaterial powers of man. Goals and Objectives 1 . To avow the God is Creator, Sustainer of existence and the fountain of instruction and discernment. 2. To explain Christian virtues such as, clemency, tenderness, resignation, liberality, affection to God and fellowmen, etc. 3. To institute conduct in observing a vigory existencestyle accordingly our whole is God's habitation. 4. To get confound in academic and devotional activities to improve unsubstantial superiority and immaterial product. 5. To alloticipate in political activities to elevate detail skills and affecting enlargement compulsory for vigory relationships succeeding a while peers, source, aggregation ND the habitation. 6. To secure the learner's ground of the skills as pristine tools of instruction relish; lection, letter, vernacular, compute concept, etc. As he prepares himself for the haughtyer notification. 7. To unravel the concern of manual work. 8. To collect opportunities that unravels self-actualization and anarchy. . To collect instrument to the awareness of political exceedingly modernized globe. 10. To action unimpairedsome values, such as; relation, employment, view, patriotism, self-independence, sharing, integrity, compliance, heed, and diligence, affability, and reference, etc. ORGANIZATIONAL CHART Mrs.. Marietta L. Anaconda Highest Lydia Fee C. Dulls Grade-Ill Confessor Jessie M. Tablecloth Grade-VI Confessor Grade-V Confessor Tyndale R. Rubin Grade-I Confessor Precise F. Arabia Grade-IV Confessor Philippine Claire G. Fernando Kinder Confessor Namely A. Merit Grade-II Confessor Terror R. Tarzan Cheerily L. Mused Disbursing Conductor Ram A. Balling Discommit Nolan B. Series Utility Non Arabia Canteen In-commit Danny S. Allan Safeguard Guard Rudolf T. Epola Matter manneres and Transactions The main invention and senior allot as the discipline opens is the enterment. In eternallyy enterment, the main invention to do is to pursue the matter function for the financial coadjutorship and for the enterment constitute. The learners as courteous as the parents are grateful to stuff up the enterment constitute for the detail notification deficiencyed by the discipline. After stuffing up the constitute, the figurative is tasked to by it in the matter function. A learner shall pay one (1) month training fee, liberal registration and miscellaneous fee upon enterment. Learner who pays the registration, miscellaneous, and training fee and books in liberal upon enterment epoch and until iris test can utility of the disenumerate on training fee. Succeeding paying, the figurative procure accept the manual reception and a handbook. The handbook includes the prorasp of the discipline and a bybook for the financial tribute. The discommit procure symptom as the learners pays. The notification of the learner procure be Joined and putted in the folder and procure be disjoined by remove raze. Succeeding the enterment, the memorials in-commit procure encode it on the computer using Microsoft Word and Microsoft Excel. For the financial tribute, the learner/parent procure go to the matter function. In paying the miscellaneous fees, the learner should carry the handbook succeeding a while him/ her. On the bybook area, the discommit procure stuff up the whole and expression of liquidation on the financial consultation and procure symptom it. The discommit procure encode it to the computer for tail up and procure collect a manual reception. Upon paying the test, the learner must carry the handbook to be verified by the discommit and exempt a manual enjoin. If the learner cannot pay the exam, his/her custodian must following to see and talk to the haughtyest for his/her cadet to grasp the exam. The discommit procure encode these on the computer using MS yield. In giving removes to the learners, the tutors procure Just use the transmitted way of exam, the cards procure be exemptd by the tutors. The cards include learner's removes on each matter and their conduct. The custodians/parents should symptom the card. After symptoming it, the learner procure recur the card to their confessor. Clientele Since this is a discipline, the learners and their parents/guardians were their clientele/customers. Description of the Existing Arrangement The Royal Valley Seventh-Day Adventist Elementary Discipline (REVERES) is made up of fourteen (14) employees. During the enterment, the haughtyest procure state searchers to grasp in-commit of enterees. Tnear procure be three (3) tutors per day and one (1) in-commit at the matter function; it can be the disbursing functionr or the discharge. Sometimes, the haughtyest procure be answerable to mature the enterees in accepting old and new learners including the transferees who deficiency to enter in this unimpaired. Upon enterment, the main invention to do is to pursue at the matter function for the financial coadjutorship and for the enterment constitute. The new, transferee and old learners enjoy divergent profitsing. The new learners procure ask for the discipline's acquirement. The transferee procure utility to one of the tutor in-commit for the interinspection then they procure utility to the haughtyests function. The learners as courteous as the parents are grateful to stuff up the enterment constitute for the detail notification deficiencyed by the discipline. Succeeding stuffing up the constitute, the figurative is tasked to by it in the matter function. The notification of the learner procure be Joined and putted in the folder and procure be disjoined by remove raze. Succeeding the enterment, the memorials in-commit procure encode it on the computer using Microsoft Word and Microsoft Excel. In this training, it procure grasp days or weeks anteriorly the notification procure be encoded and stored. Computer using Microsoft Excel. It is truly a promise and attempt consuming on the allot of the discommit and the learner. If eternally the handbook/passbook and the reception got obsolete, the discommit procure observe for the peculiar reception. It procure grasp promise decision the peculiar reception. Computing removes. The tutors are using the class memorials. The tutor procure wither a lot of promise careful and getting the medium of the learners' scores in their daily activities. Complete succeeding preparatory exam, the cards procure be exemptd by the searchers. The cards include learner's removes on each matter and their conduct. The custodians/parents should symptom the card. Succeeding symptoming it, the learner procure recur the card to their confessor. Basis Flow Diagram (DVD) Raze O diagram Results of the Company Interinspection The fruit of the interinspection conducted by the class at the Royal Valley Seventh-Day Adventist Elementary Discipline (REVERES) succored us test the unimpaired they are oppositeness in their day-to-day happenrence. It besides gave us the notification on what the user deficiencys in direct to act fertilely and talentedly. The haughtyest, Mrs.. Marietta L. Anaconda discussed to us their steps to be produced during the enterment and the unimpaireds that happen during that promise. She told us besides the unimpaireds they encountered in retrieving the notification of the learners and the manual receptions that procure wither their promise Just to enjoy an impudence of their tailup. Based on the notification we enjoy gathered, we've conceit about what lineaments would best fit the arrangement for the users as courteous as the learners to arrive-at handy in the manner. The class offered a arrangement that can succor them improve the manual enterment, memorials repossession and totalitys of the learners.